Stock control starts before the first sale. A clear product list and a reliable opening count make every later report more useful.
By the Merchly Studio team · Updated 20 September 2026 · 3 min read
Merchly tour sweatshirts sorted by size, with ivory logos, green labels and a branded flight case.
Give each variation a clear identity
Separate products by reference, colour and size. Use consistent names in the stock file, sales system and box labels. Similar designs or editions should still be distinguishable when someone counts them quickly.
Record the actual goods received, including any discrepancy or damaged item. Do not use the purchase order as a substitute for the opening count.
Know where stock is
A central reserve, a venue stand and an online store are separate locations. Record transfers with the quantity, date, origin and destination. A transfer is not a sale and should not disappear into the sales total.
Assign responsibility for accepting a transfer so both sides agree what moved.
Follow sales by product and size
Sales totals alone do not explain what is left. Track the item and size behind each sale so you can identify demand and avoid promising stock that is no longer available.
Merchly Appbrings payments, inventory and sales by date together. The setup still depends on a clear catalogue and accurate stock movements.
Close each date with a reconciliation
Compare opening stock, transfers, sales and closing stock. Investigate differences while the team still remembers the event. Record complimentary items, returns or damaged goods separately where they affect the count.
A short, consistent routine is more useful than a complicated report that nobody completes.
Use the data for reorders
Look at demand by size and product, the dates still to come and production lead times. A fast-selling item may justify a reorder, but availability and delivery need confirmation. Keep the remaining tour and cash requirements in view.
